Owners Club Reservations

OWNERS’ CLUB USAGE POLICY

RESERVATIONS

The Kelly Plantation Owners’ Club, Patio and Pool are community amenities to be enjoyed by ALL Kelly Plantation homeowners. Please be considerate and respectful of your neighbors when inviting guest to the use the shared amenities. Loud Music and Foul Language will not be tolerated. Only current Kelly Plantation homeowners are allowed to reserve the Owners Club. Reservations are accepted on a first come-first serve basis and confirmed only upon receipt of deposit, review and approval by the Association. Once the Association has had the opportunity to review your request and the required deposit is received, a confirmation will be sent to you. All children’s events must have a responsible adult homeowner present at all times.

AVAILABILITY

Availability of the Club facilities should be determined prior to filling out this form by completing Step 1. To do so, click on the ACTIVITIES tab and then RESERVATIONS tab. Once you’ve selected your date/month/year, the word AVAILABLE will appear in the right hand margin if the Club is not previously engaged. Click on AVAILABLE and fill out the form and reference your name. Complete the process by filling out Step 2 and submitting your deposit. This is a 90 day maximum advance reservation for recurring private events , i.e. bible study, game night and student tutoring. Please note only 1 private homeowner event per weekend day is permitted.

DEPOSITS

A venue damage deposit is required of all events no later than one week of the date of the request. Checks should be made payable to KPOA based on the number of guests expected (see below). Deposits will be refunded to the event sponsor once it has been determined that there are no additional costs associated with the event following the post-event inspection & inventory. In the event of damage, staining, breakage or theft (NOTE: security cameras are in place and monitored following events) part and/or all of the deposit will be applied to cover the repair/replacement costs with the difference being either refunded by the Association or invoiced to the homeowner sponsor. In the case of the latter, the responsible adult homeowner agrees to pay the balance owed upon receipt of the invoice. Damage Deposit…$500 Indoor table and chair usage is complimentary and covered under the venue damage deposit. If using, you are required to clean and return all items to the appropriate storage closet. TABLE and CHAIR

SETUP and TAKE

DOWN are the responsibility of the reserving party and NOT the KPOA maintenance staff. Outdoor stacking chairs and the outdoor gas grill are available on the following terms. Outdoor chairs…must be cleaned, stacked, covered & secured
Gas Grill use is $50.00 per event. (NON REFUNDABLE AND REQUIRED IN DEPOSIT)

NON-REFUNDABLE CLEANING FEE

A non-refundable cleaning fee is required of all events no later than one week of the date of the request. The Nonrefundable Cleaning Fee is for all Non-HOA large parties and events (generally defined as more than 10 people
with food involved). Checks should be made payable to KPOA based on the number of guests expected (see below). A cleaning check list will be provided to all reserved parties. Non-Refundable Cleaning Fee…$200

HOMEOWNER RESPONSIBILITIES

The responsible adult homeowner is responsible for returning all areas to their original condition the same day as the event. All trash must be bagged and disposed of (in the Waste Management garbage bins on the left side of the Owners’ Club).All food items, party supplies must be removed from refrigerator/freezer and cabinets same day as the event. All extra tables and chairs must be stacked and return to the storage closet. Failure to return the Club facilities and kitchen to original condition will result in forfeiture of damage deposit and/or suspension of future use of Club facilities. Upholstery & rug cleaning, if necessary, will be charged based upon actual cost.

Full Club House 

• This includes the Owners’ Club, Meeting Room, and Patio Deck
• Meeting Room
• Kitchen
• Fireplace (Inside/Outside)
• 2 Large Round Tables (6 seat)
• 8 Plastic Round Tables (4 seat)
• 11 Plastic Rectangle Tables (6 – 8 seats)
• 56 Indoor Banquet Chairs

Club House without Meeting Room

• This is for the open area of the Club House and Patio Deck only
• Kitchen
• Fireplace
• 4 – 4×4 tables with 4 seat capacity
• 2 Bankettes with 8 seat capacity
• 2 Large Round Tables (6 seats)
• 8 Plastic Round Tables (4 seats)
• 11 Plastic Rectangle Tables ( 6- 8 seats)
• 56 Indoor Banquet Chairs

Small Meeting Room

• Rectangle table with 10 chairs,  and conference table. Additional chairs available.
• 15 Max Occupancy

Patio Deck

• Patio Deck is included with a Full Club House rental or the Club House without the Meeting Room
• 8 patio tables with 4 chairs at each table
• 32 outdoor patio chairs
• Fireplace
• Gas Grill

Sponsors are responsible for returning all areas to their original condition the same day as the event.

Failure to return the Club facilities and kitchen to original condition will result in forfeiture of deposit and/or suspension of future use of Club facilities. Upholstery & rug cleaning will be charged based upon actual cost.

• All trash must be bagged and disposed of (in the Waste Management garbage bins in the Trash room on the grill side of the Owners’ Club).
• All food items, party supplies must be removed from refrigerator/freezer and cabinets same day as the event.

Inside

• Clean and return all items to the appropriate storage closet.
• All extra tables and chairs used must be stacked and returned to the storage closet on the east pool side of the patio.
  TABLE and CHAIR TAKE DOWN are the responsibility of the reserving party or sponsor and NOT the KPOA maintenance staff, although if their schedules allow they will be more than happy to assist.

Deck / Grill

• Outdoor chairs…must be cleaned, & secured.
• Gas Grill/Summer Kitchen…burn off & wipe down required of grill, ice bin & counter tops.

ACKNOWLEDGEMENT

I understand BALLOONS stay in the Owners Club; NO HELIUM BALLOONS or rice on deck or outside the Owners Club. I understand that I’m not allowed to use tape, push pins, staple, glue, etc. on the walls, blinds, fireplaces, TV’s, etc.

I understand that Kelly Plantation Owners Association clubs and events take precedence over private events. I understand that all events must end no later than 10:00PM and exit the Owners Club by 10:45PM for the Security Guards to lock the facility No later Than 11:00 PM on the night of the event.

I understand I am responsible for the cleanliness of the facility after my event and agree to pay a non-refundable cleaning fee of $ .

I understand that ultimately I will be held responsible for the conduct of my guests, and that any damage to the facility will result in the full forfeiture of the damage deposit, and that damages above and beyond the amount of my deposit will be invoiced to me; and that such fee is a fee and not a fine,
Kelly Plantation Owners Club Indoor Reservation Event Request Form As of: 10/13/2022 and that such fee, if unpaid, could become a lien against my property. (NOTE: I understand that security cameras are in place to monitor activity before, during and after each event) I agree to pay a damage deposit of $.

I understand that if I use the gas grill, I am responsible for making sure the grill is turned off. I understand that if I don’t turn off the grill, I will be charged accordingly.

I understand that if I use the grill area, I am responsible for cleaning this area, plus making sure the grill itself is cleaned.

I understand that if I use the table and chairs that came out of storage, I am responsible for putting them back into the storage area. I understand that I am responsible for putting the Owners Club back the way the pre-event schematic shows.

I understand that ALL TRASH must be bagged and disposed of into the green waste management bins on the side of the building and all food items, party supplies must be removed from cabinets, refrigerator/freezer and all tables and chairs stacked and return to the storage closet. Failure to return the Club facilities and kitchen to original condition may result in forfeiture of damage deposit and/or suspension of future use of Club facilities.

I understand that it is my responsibility to provide a copy of the expected guest list to the guards posted at each gate and to the office.

I understand that live bands and DJs are permitted to perform no later than 10PM. No music or loud activity is allowed past 10:00PM for all events.

I understand that entertainment must be respectful of neighboring homes. If a reasonable noise complaint is made during an event, the owner/sponsor shall respect the complaint and reduce the volume as required. I understand that if we violate the 10:00PM quiet enjoyment deadline, we may forfeit our damage deposit and may no longer be eligible to host live entertainment for future Owners Club reservations.
By signing below, I acknowledge that a copy of the Owners’ Club Reservation Policy has been made available to me , and I understand the terms, rules, and restrictions.

ACKNOWLEDGEMENT

I understand there are NO HELIUM BALLOONS and rice allowed at any outdoor events.

I understand I am responsible for the cleanliness of the area after my event and agree to pay a non-refundable cleaning fee of $ .

I understand that ultimately I will be held responsible for the conduct of my guests, and that any damage to the area will result in the full forfeiture of my deposit, and that damages above and beyond the amount of my deposit will be invoiced to me; and that such fee is a fee and not a fine, and that such fee, if unpaid, could become a lien against my property. (NOTE: I understand Security cameras are in place to monitor activity before, during and after each event). I agree to pay a damage deposit of $ .
Kelly Plantation Kelly Plantation Outdoors Reservation Event Request Form As of: 10/13/2022

I understand that if I use the Owners Club grill, I am responsible for making sure the grill is turned off. I understand that if I don’t turn off the grill, I will be charged accordingly.

I understand that if I use the grill area, I am responsible for cleaning this area, plus making sure the grill itself is cleaned.

I understand that if I use the table and chairs that came out of storage, I am responsible for putting them back into the storage area.

I understand that it is my responsibility to provide a copy of the expected guest list to the guards posted at each gate and to the office.

I understand that the outdoors amenities, such as the pool and playground, cannot be a private event function. I understand and agree to be respectful of others and their guests enjoying the amenities during my event.

I understand that pool rules must be followed during the event, I will be held responsible for any damage to the pool or any trash clean up (security cameras are in place to monitor before, during and after events.)

I understand that loud music and foul language will not be tolerated.